How do I use the Cloud to drive down costs but increase productivity?
June 20, 2017

Nearly all businesses are focused on three things – maintaining a competitive advantage while controlling costs and keeping customers. What would you think if we were to tell you the Cloud could help you with all three?  Well, specifically, Office 365 from Microsoft. 

By transitioning to Office in the Cloud, your business will immediately benefit from being able to: 

  • Access files and content securely, from anywhere, any time – ensuring your employees can respond to customers wherever they are.
  • Enjoy real time, rich communication and collaboration – allowing your teams to respond to questions or requests accurately and in better time. 
  • Rest assured your critical business data is backed up and protected (at least 6 times) – potentially reducing the costs associated with litigation through breaches or compromised systems  

Secure, By Default  

Over the last three years, as Cloud technology improves, the fears companies had related to the security of their content, has started to diminish.  In fact, according to the recent RightScale State of the Cloud report, a recent survey of enterprise IT Managers indicated security isn’t their number one concern nor a significant challenge for them – it fell 10 points to 37% last year. Interestingly, security was displaced by ‘lack of resources/expertise’ for Cloud adoption. 
As you adopt and roll out Office 365, you’ll experience some of the major advantages of Cloud computing, including;   


Microsoft is constantly scanning and monitoring for threats.  As soon as one is identified, proactive steps are taken to mitigate impact and reduce the impact to other tenants. 


Fewer mistakes and less opportunities exist for security threats when there is a significantly reduced human touch element. 


A public cloud such as Microsoft’s Azure means it will always be large enough to scale and secure your data.  
The end result of this, is that your users are able to work more efficiently from different locations and on different devices; with no risk that confidential company data will be compromised.   

Connected Collaboration  

What are some of your team’s current challenges when it comes to communicating and collaborating together? Maybe it’s employees jumping in and out of applications and ensuring people are working with the most up-to-date versions…or maybe it’s needing to host several meetings and recap conversations because teams are located in different places? It might even be the significant amount of time it takes people to try to find the collective knowledge, data and expert resources within the organisation in order to get things done.  
Office365 is the modern workplace.  It’s built for teamwork.  It enables teams to have effective virtual meetings, the ability to co-create and share content, the capability to execute project faster; all while ensuring and enforcing security and compliance.    
This is important when you realise the world works differently today. Mobility for example, is more important than ever.  Are your employees fully equipped to benefit from a consistent experience across all their devices?    
Office 365 gives you the flexibility to easily access and edit documents in real time across devices and platforms (so you and your team are always working with one version of the truth), combined with the collaboration boost that comes from knowing you can share documents securely and hold productive meetings from multiple locations.   

Stay Compliant & Worry Less  

How often do you hear about personally identifiable information (PII) being leaked, stolen or compromised from well known (& not so well known) businesses? Nearly every month and it’s on the increase.  
Businesses are not always aware of the information they hold on customers or suppliers, where it is stored and more importantly, how it is stored.  Is it encrypted?  Is it stored on a server disconnected from the network?  Which of our employees has access?  Can we audit the ‘paper trail’?   
It is more important than ever to make sure your business is compliant. New legislation from the EU - The General Data Protection Regulation (GDPR) - imposes new rules on organisations that offer goods and services to people in the European Union (EU), or that collect and analyse data tied to EU residents, no matter where they are located.  It is envisaged that GDPR will offer enhanced personal privacy rights by increasing the businesses’ duty for protecting data through mandatory breach reporting and significant penalties for non-compliance.    

The GDPR focuses on 4 Pillars;     

Personal Privacy

Individuals have the right to: 
  • Access their personal data
  • Correct errors in their personal data 
  • Erase their personal data 
  • Object to processing of their personal data
  • Export personal data 

Controls & Notifications

Including but limited to:
  • Strict security requirements 
  • Breach notification obligation 
  • Appropriate consents for data processing 
  • Confidentiality 
  • Record keeping

Transparent Policies

Transparent and easily accessible policies regarding: 
  • Notice of data collection
  • Notice of processing 
  • Processing details 
  • Data retention/deletion

IT & Training

Need to invest in:
  • Privacy personnel and employee training 
  • Data policies
  • Data Protection Officer (if 250+ employees) 
  • Processor/Vendor contract 

Is your business capable of dealing with this legislation on its own?  Even if it is, do you have the technology, the people and most importantly, the time, to readily deploy, maintain and respond to GDPR?  Etain has a proven process in place to ensure your business is ready;  

Discovery & Digital Health Check 

Identify what personal data you have and where it resides.  


Manage how personal data is used and accessed.  


Establish security controls to prevent, detect, and respond to vulnerabilities & data breaches.  


Action data requests and keep required documentation.  


Analyse data and systems, stay compliant and reduce risk.  

The Office 365 ecosystem features a range of tools and features that we use on a day to day basis to protect our own business, including Information Rights Management, eDiscovery & Retention, Data Loss Prevention, Encryption, Archiving, the Security and Compliance Centre and much more.  
Etain are here every step of the way to help set up access to content, manage permissions, implement rights and restrictions and provide assistance with implementing a mobile device management policy.   

We are Microsoft Gold Partners and have over 17 years’ experience in the IT & Technology Industry.  We are ready to help, so why not get in touch today and organise a free consultation?  

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